ibisAccount

ibisPaint

ibisStorage

5.3. Privacy Policy in the EEA / the UK

We, IBIS INC., respect your privacy. As we operate our website and provide you with our services, we process personal data about you in accordance with applicable data protection laws, including the Act on the Protection of Personal Information of Japan, the General Data Protection Regulation of the European Union (the “GDPR”) and UK GDPR.

This is our privacy policy for residents in the European Economic Area (the "EEA") and the UK on how we process and protect your personal data who use our "ibisAccount". We may revise this privacy policy from time to time. You can obtain the latest version of this policy on our site.

Please refer to the "Privacy Policy in the United States of America" for residents in the United States of America.
Please refer to the "Privacy Policy" for residents in other areas.

1. RESPONSIBLE CONTROLLER

We, IBIS INC., a company registered in Nagoya, Japan, issue this privacy policy. When we determine the purposes and means of processing your personal data, we are the data controller and responsible for protecting your rights regarding personal data.

2. HOW WE PROCESS YOUR PERSONAL DATA

As we provide you with our services, we collect, use, store, generate or disclose to third-parties (hereinafter collectively referred to as "process") your personal data for the following purposes:

  1. To protect your privacy and security, integrity and availability of our website:
    1. Categories of your personal data we process: IP address, user-agent, access time, access URL
    2. Lawful basis: the processing is necessary for the performance of a contract and for the purpose of our legitimate interest, i.e. protecting your privacy and our website from fraudulent or unlawful access by monitoring web access traffic.
    3. Period for which we store your personal data: seven (7) days.
    4. Recipients we disclose your personal data to: our contractors that assist us in providing ibisAccount.
  2. To provide features of our services:
    1. Categories of your personal data we process: name, e-mail address, organization, department, country, address, phone number
    2. Lawful basis: the processing is necessary for the performance of a contract
    3. Period for which we store your personal data: from the time you enter your information to our website, until you clear it from our website, you delete your ibisAccount or we delete your information upon your request.
    4. Recipients we disclose your personal data to: our contractors that assist us in providing ibisAccount.
  3. To provide audit functions:
    1. Categories of your personal data we process: IP address
    2. Lawful basis: the processing is necessary for the performance of a contract
    3. Period for which we store your personal data: until your organization account is removed.
    4. Recipients we disclose your personal data to: our contractors that assist us in providing ibisAccount.
  4. To respond to your Enquiries (bug reports, requests, complaints, etc.):
    1. Categories of your personal data we process: name, e-mail address, user-agent, inquiry content
    2. Lawful basis: the processing is necessary for the performance of a contract
    3. Period for which we store your personal data: until deletion upon request.
    4. Recipients we disclose your personal data to: our contractors that assist us in storing the user content.

3. SENSITIVE PERSONAL DATA

We usually do not collect and/or use sensitive categories of your personal data as defined in Articles 9 or 10 of GDPR / UK GDPR on our service.

4. COOKIES

A cookie is a small text file that our website sends to your terminal Device for the purpose of keeping certain records.
By using cookies:

  1. Your terminal devices (e.g. browsers) remember your preferences (e.g. language used) and activities (e.g. login status, etc.) on our website so that we can deliver a personalized and better user experience on our website (essential cookies);
  2. We keep track of your interactions with our website, giving us useful and important insight for improving our website (performance cookies).

A cookie identifies your terminal device, typically your web browser, but it cannot identify your individual identity.

5. TRANSFER TO NON-EU COUNTRIES

We may engage third-party contractors, which assist us in processing your personal data for the purposes described above. These contractors are established and located in Japan and United States.

When the Recipients are located in Japan, your personal data is protected in accordance with the Act on the Protection of Personal Information of Japan. The European Commission and the UK have decided that Japan ensure an adequate level of data protection (the “Adequacy Decisions”) and that personal data can be lawfully transferred to Japan without requiring any specific authorization.

In the event that we transfer your data to an entity located outside the EEA, the UK or Japan, we protect your rights with personal data by virtue of a data transfer contract with the relevant recipient in accordance with the GDPR / UK GDPR, which imposes on such recipients contractual obligations to ensure an adequate level of data protection equivalent to those laid down by the GDPR/ UK GDPR.

6. YOUR LEGAL RIGHTS

Provided that certain conditions are met, you have legal rights to request from us the following:

  • Revocation of a previously given consent to our processing of your personal data
  • Access to your personal data and to certain supplementary information covered by this policy;
  • Rectification of your personal data if inaccurate or incomplete;
  • Erasure of your personal data in certain circumstances;
  • Suspension of using your personal data in certain circumstances;
  • Stopping processing your personal data in certain circumstances; and
  • Obtaining your personal data in a structured, commonly used, and machine-readable format.

If you wish to exercise your rights, please contact us.

7. COMPLAINT

If you are from EEA and UK, You can lodge complaints about our way of processing your personal data with the data protection supervisory authorities of your country of residence.

8. INQUIRY

ibis inc. PMS Office
Nakamo Building, 4th Floor
3-17-34 Meieki, Nakamura Ward, Nagoya City, Aichi
450-0002, Japan
TEL: 052-587-5007

  • In order to prevent spam mail, all addresses on our company's website are displayed as images. Please input the address manually when making inquiries. Sorry for the inconvenience.

Created: November 30th, 2023
Latest revision: November 30th, 2023

ibis inc.
Eiji Kamiya, President and CEO